May 2017 Annual Meeting

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Meeting Agenda

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Meeting Minutes

Minutes of the Annual General Meeting of the

Moresby Parish Council

held on the 8th May 2017 at 7.00 pm.

 

  1. Attendance: Chairman Cllr Lawson, Cllrs Boyes, Coward, Horricks, Kelly, Ogilvie, Parke, Pritchard, Troughton Ward and County Cllr Barbour and the Clerk.

 

Apologies were received from Mrs Dixon and Mrs McGuirk. The chairman congratulated Martin Barbour on his election to the county council for the Howgate division.

 

2 Election of Chairman: It was proposed by Mrs Coward and seconded by Mrs Parke that Mr Lawson be elected chairman for the forthcoming year. There were no other nominations and Mr Lawson was duly elected.  Mr Lawson signed the declaration of office of chairman for the forthcoming year

 

3 Minutes of the April 2017 meeting of the parish council. These were agreed .It was agreed to accept declaration of interests if and when they arose.

 

  1. Approval of the Annual Governance statement. The clerk said that a change to the Accounts and Audit Regulations 2015 required the governance statement to be approved before the accounting statement The clerk said that the internal auditor was satisfied that proper oversight had been achieved and the council approved the statement which would now be published on the parish website

 

5 Annual Financial Return The clerk referred to the council’s accounts for the year ended 31st March 2017 as previously circulated. He said that the internal auditor had no issues to report that required the attention of the council and that the internal auditor was satisfied that the system of internal control was appropriate and effective. The council agreed the accounts. The council reappointed Mr F G Hoyle as internal auditor for the forthcoming year.

 

  1. Elections of Officers and Representatives

 

a.). Deputy Chairman of the Council. It was proposed that Mr Troughton continue as vice chairman. This was seconded and Mr Troughton was elected

b.). Mary Jackson Trust Fund. It was proposed and seconded that Mrs McGuirk and Mrs Coward be appointed as the council representatives on the Mary Jackson Trust Fund. This was agreed.

  1. c) Howgate Ward Steering Group. It was proposed and seconded that Mr Lawson and Mr Troughton be appointed to attend Howgate Ward Steering Group meetings.
  2. d) North Copeland Youth Partnership It was proposed and seconded that Mr Lawson would represent Moresby parish council

 

  1. Cheques to be approved for payment

101232            The Community Heartbeat Trust        (Defibrillator)              £1200.00

101233            Bluefin                                                 (Insurance)                  £220.50

101234            The Community Heartbeat Trust        (Defibrillator)              £750.00

101235            Copeland B C                                       (Landscape Work)       £380.83

101236            Printpoint                                            (Stationery                  £15.00

101237            Ink Design Print Cumbria Ltd              (Leaflet)                      £65.00

101238            Calc                                                     (Subscription)              £287.64

101239            J C Shaw                                              (Salary April)               £200.00

101240            J C Shaw                                              (Expenses)                   £24.42

101241            Moresby Parks PFA                             (Donation)                   £20.00

101142            AON Ltd                                               (Insurance)                 £469.25

 

 

  1. Clerk’s Report.
  2. a) Defibrillator The matter had been discussed at the parish meeting. The clerk said he would contact the Heartbeat Trust to find out the present position.
  3. b) Newsletter The matter had been discussed at the parish meeting when it was agreed that the deadline for contributions was the 5th June 2017
  4. c) Cumbria Dyslexia Project The clerk said that he had contacted both Copeland community fund and Cumbria community fund to see whether they had received a funding application. Copeland CF had not and Cumbria CF had an application before the next grants panel. It was agreed that at this stage a donation should not be made.
  5. d) The clerk said that an officer from Cumbria CC had contacted him asking if the parish council would assist in arranging a digital inclusion event in Moresby. It was agreed that the parish council would help.

 

  1. Parish Councillors Items
  2. a) The chairman said a vehicle appeared to have been abandoned on land adjacent to the allotments the clerk said he would contact the district council.
  3. b) The chairman said he had been approached for the council to provide a skip on the allotment. It was agreed that the request could not be granted.
  4. c) The chairman asked whether any other footpath other than those on Moresby Parks Road were to be resurfaced The county councillor said he would raise the issue once he had settled into the role.
  5. d) Mrs Pritchard said that a big pot hole on the Moresby parks Road of the chicane on School Brow needed attention. The clerk said that he would report the problem.
  6. e) Mrs Pritchard said tha the problem of cars parked at the middle corner had not abated the clerk said that he would contact the police.
  7. f) Mr Kelly said that the parking of vehicles on Churchill drive and Eden Drive was becoming a real problem and asked that the county council gave thought to removing the grass strips between the road and the pathway to allow freer passing. The county councillor said that he would speak to the officers about the policy on this subject.
  8. g) Mrs Ogilvie said that the stream from Low Moresby to Lowca Beck was a potential flooding problem due to stones and rocks stopping a free flow of water.
  9. h) Mrs Ogilvie said that the county councillor was aware of the problem with bark at the foot of the C4009.
  10. h) Mrs Ogilvie asked that the police are reminded of the problem of speeding along the bridleway under the A595 at Howgate.
  11. i) Mrs Coward said that the dog waste footway transfers had not been put down and dog fouling around Moresby parks was very bad.
  12. j) Mrs Coward declared a non pecuniary interest and said that the passageway behind 1-5 Dent Road had still not been cleared
  13. k) Mr Troughton said that Gillian Troughton the former county councillor had requested further speed bumps along Moresby Parks Road and that double yellow lines be designated in a road traffic regulations order at the junction of Parklands and Moresby Parks Road.
  14. l) Mr Horricks said that the soil heap on the old railway line public footpath was still causing an obstruction. The clerk said he was meeting the county council officer with responsibility for Walkmill later in the month.
  15. m) Mr Horricks said that conifers were overgrowing the road beyond the old railway bridge and may cause a hazard. Te chairman said he would look at the problem and report it if necessary.
  16. n) Mr Kelly said that an emergency generator had operated over the weekend and it was noted that there had been a fire on one of the pylons in the area.
  17. o) Mr Kelly asked whether the school could be approached to consider whether they would meet part of the cost of employing a school crossing patrol officer. The clerk said the head teacher normally attended at least one parish council meeting and he would ask him to the June meeting.

 

The meeting closed at 8.55 pm

 

 

 

Chairman…………………………….Date………………………….

 

Correspondence schedule

  1. a) The district council had provided the remittance advice for the precept
  2. b) Wickstead had sent their product brochure
  3. c) Insurance and road fund licence for the motor mower had been received.
  4. d) A reply from the Pension Regulator had been received.
  5. e) Insurance information and a request for payment for the parish council insurance had been received. There was a slight decrease in the cost.
  6. f) A Connecting Cumbria poster had been received and displayed on the notice boards.

Planning Application schedule

 

  1. a) Erection of Equestrian Centre High Ghyll Head (Retrospective)
  2. b) Creation of Driveway Fell View Moresby Parks

No objection was raised to either application